Export Process – How We Work
Simple, Transparent & Efficient – Your Trusted Export Partner
At AOIFE SPICES EXIM PRIVATE LIMITED, we believe in making the export journey easy and reliable for our global buyers. Our process is designed to ensure clarity, quality, and on-time delivery every time.
🔹 Step 1: Buyer Inquiry
Submit your requirement via our Order Form, WhatsApp, or Email.
📧 exims@aoife.in | 📞 +91-78275-42272
✅ Mention:
- Product name(s)
- Quantity
- Packaging preference
- Delivery port
- Target price (if available)
🔹 Step 2: Product Confirmation & Quotation
We will send you:
- Detailed product specifications
- Available grades and varieties
- Quotation (FOB / CIF / CNF)
- MOQ & delivery timeline
- Sample offer (if required)
🔹 Step 3: Sample & Approval (Optional)
We ship samples for quality verification.
✅ Buyers confirm based on:
- Taste, aroma, moisture content, cleanliness
- Packaging style
- Compliance needs (e.g., USDA Organic, Halal, etc.)
🔹 Step 4: Proforma Invoice & Order Finalization
After sample approval or direct confirmation:
- A Proforma Invoice (PI) is issued
- Terms (payment, delivery, Incoterms) are confirmed
- Buyer makes advance payment or opens LC
🔹 Step 5: Processing, Packing & Quality Checks
We begin:
- Cleaning, sorting, and grinding (if needed)
- Packing as per buyer specifications
- Final product inspection & testing
- Certificate preparation (Phytosanitary, Health, Origin)
🔹 Step 6: Shipping & Export Documentation
We handle:
- Freight booking via sea or air
- Customs clearance
- Export documentation:
- Commercial Invoice
- Packing List
- Certificate of Origin
- Fumigation / Phytosanitary Certificate
- Bill of Lading or Airway Bill
✅ Tracking shared with buyer
🔹 Step 7: Delivery at Destination Port
- Buyer receives the shipment at the agreed port
- Import clearance is done with provided documents
- Buyer inspects and confirms receipt
✅ Post-Sale Support
We continue to assist with:
- Feedback collection
- Reorders
- Support for regulatory or labeling changes for your market